The Adams School of Dentistry AHEC Program was established to provide faculty members as speakers for continuing dental education conducted by the nine AHEC regions, as well as local study clubs and dental societies.
Regional AHECs may request Adams School of Dentistry courses as program needs dictate. Study clubs and local societies, which include dentists, hygienists, and assistants, may request one one-hour program per academic year.
Regional AHECs must complete and submit course request forms to the Adams School of Dentistry AHEC Program Office. Study clubs and dental societies are asked to submit their request form to the regional AHEC office.
Dental Society Courses
The AHEC dental society program was designed to provide speakers for the local dental societies and study clubs in the nine AHEC regions.
Dental societies may request one one-hour program per academic year (July-June).
There is a $200 charge for AHEC supported Dental Study Clubs. This charge should be paid to the host AHEC in order to offset the logistical costs related to hosting an AHEC study club.
Society requests must be initiated through the regional AHEC offices. Approved requests must be forwarded to the School of Dentistry AHEC Program two months prior to requested course dates.
Society meetings using AHEC speakers must be open to all dental professionals in the area and held in public facilities (i.e., not in members’ homes). Meetings may not be closed.
Societies may use AHEC speakers for non-profit meetings only.
If a registration fee is charged, the course request form must be accompanied by the proposed program agenda, program budget, registration fee, and target audience.
AHEC speakers may only be scheduled for in-state meetings.
The purpose is to efficiently and effectively manage AHEC resources and to minimize the impact of unexpected program changes on course providers.
Course cancellation may be the result of low enrollment, adverse weather, or other emergencies.
Course logistics are confirmed two weeks prior to course date. If fewer than six participants are anticipated, the speaker may opt to postpone until such time that enrollment exceeds six.
Medical Air Operations makes the final determination as to flight cancellations. When a flight has been cancelled, faculty will be encouraged to drive to courses scheduled within a two-hour drive for half or full day programs, after safety conditions have been assessed. The speaker may opt to postpone courses of shorter length to a later date.
Dental Study Club Responsibilities When Using AHEC Speakers
Dental Study Clubs may receive a one-hour program per fiscal year through the School of Dentistry AHEC Program. Once a program, is confirmed, the dental study club has the following responsibilities.
Your meeting must be open to other dental professionals.
Your meeting must be held in a public location (not someone’s home), so as to enable other dental professionals to attend.
There is no honorarium payment from your society to the faculty.
Any tuition you charge participants can be used only to cover your expenses. There can be no profit involved when using an AHEC speaker.
If the meeting includes a business session of more than 10 minutes, allow the speaker to present prior to the business session. The speaker could then depart for the airport (or drive home), rather than having to sit through the business session.
Provide audiovisual equipment as requested by the speaker. Before the speaker arrives, set up equipment and make sure everything is in proper working order. Provide an extra projector light bulb and an extension cord.
Provide ground transportation for speakers arriving by plane. Provide a map showing directions to course locations when speakers will be driving from Chapel Hill.
Duplicate handouts used by the speaker and have copies available for your meeting participants.
Have someone introduce the speaker to the dental study club.
Provide dinner for speakers at evening programs.
Make sure the information requested on the roster form (provided by the speaker) is completed by all participants. Please forward the completed roster and evaluation forms to the CDE office/Attention: Crystal Coleman.